Democratic Party of Oregon
Fifth Congressional District Committee Bylaws
(Approved by the CD 5 Committee September 20, 2015 to take effect upon enactment, except for the revision in the titles and duties of officers, which shall be implemented at the next Organizational Meeting.)
Article I Name and Purpose
Section 1 The name of this organization is the Fifth Congressional District Committee of the Democratic Party of Oregon (DP0), referred to in these bylaws as the CD 5 Committee.
Section 2 Purpose
Elect a Democratic Congressman in the Fifth Congressional District
Elect Democrats at all levels by:
Sharing information and ideas among counties in the District
Coordinating efforts among counties in the District
Follow procedures established by Oregon law and the Democratic Party of Oregon Bylaws to recommend nominees for a vacancy in the office of Representative for the Fifth CD
Conduct the nominating meeting, open to all Precinct Committee Persons (PCPs) in the Congressional District, to fill a vacancy in the position of U. S. Representative for the 5th CD (DPO Bylaws, Article XI.1.B)
In Presidential election years host a district convention (conducted by the DPO) between the Primary Election and the Democratic National Convention to select delegates to the National Convention
Elect representatives at its biennial Organizational Meeting to serve as representatives to the Standing Committees of the DPO State Central Committee (DPO Bylaws, Article IX.3.A)
Provide one presidential elector in presidential election years (DPO Bylaws, Article IX.3.B)
Article II Authority
The CD 5 Committee conducts its business in accord with the laws of the Unites States and the state of Oregon, the National Democratic Party Charter, and the Bylaws of the DPO. In procedural matters not otherwise specified, the Committee is governed by the latest edition of Roberts Rules of Order.
Article III Membership
Section 1 Membership
Two delegates from each county within the Congressional District and one additional delegate for each 15,000 registered Democrats or major fraction of that number elected by each county central committee in the district to serve as delegates to the CD 5 Committee. (DPO Bylaws, Article IX.1)
A number of alternates from each county equal to the number of that county’s delegates who shall attend CD 5 meetings and shall serve as voting members in place of any absent delegates
Section 2 Resignation or removal of members
Members may resign by submitting a letter of resignation to the District Committee Chair or to the Chair of their County Central Committee.
Members absent from two CD 5 meetings in succession without proper notice may be subject to removal by their county party. Members may be excused from attendance by giving notice to a CD 5 officer or other CD 5 member of their need to miss a meeting.
Attendance at CD 5 Committee meetings shall be reported to the appropriate county central committees.
County central committees shall replace by election delegates or alternates who resign or are removed.
The CD 5 Committee shall replace, by election, delegates to state standing committees who resign or are removed by their county party.
Article IV Officers
Section 1 Offices and selection of officers
CD 5 Committee officers shall be a Chair, First Vice Chair, Second Vice Chair, and Secretary, and shall serve for two years unless they resign or are removed from office.
Any CD 5 Committee delegate or alternate may serve as an officer.
Officers shall be nominated and elected at the biennial Organizational Meeting or, in the case of vacancies due to resignation or recall, as soon as possible after a vacancy exists.
Election of officers shall be by a majority of CD 5 Committee delegates (and alternates substituting for delegates) present and voting.
The newly-elected Chair--or in the absence of the Chair, the First Vice Chair--takes office immediately following election and conducts the remainder of the Organizational Meeting.
Section 2 Responsibilities of officers
Presides over CD 5 Committee meetings
Schedules meetings and notifies members by mail or email of the place and date of meetings at least 10 days prior to the meeting
Creates a provisional agenda for CD 5 meetings
Votes on secret ballots and to break ties
Appoints all ad hoc committees and committee chairs
Assists the DPO in organizing the CD 5 nominating meeting to fill a vacancy in the position of U. S. Representative for the 5th Congressional District
In Presidential election years, assists the DPO as requested in organizing and conducting the District Convention to elect delegates to the Democratic National Convention. If the Chair is running to be a delegate to the National Convention, he or she appoints an appropriate CD5 officer to preside over the District Convention
Serves as a Presidential Elector during a Presidential Election year. If the Chair is unable to serve, the First Vice Chair or Second Vice Chair serves, in that order of precedence
Communicates with the Congressional Representative from Oregon’s 5th District, county chairs, the DPO, and other external parties regarding matters relating to the CD 5 Committee
The First Vice Chair
In the absence of the Chair, when the Chair is unable to perform his or her duties, or when the Chair has been recalled, presides over CD 5 Committee meetings and carries out the duties of the Chair
Performs other duties as assigned by the Chair
Second Vice Chair
Tracks both upcoming and current positions and votes of the Congressional Representative of the 5th District and reports periodically to the CD 5 Committee
Monitors news of pending and current issues and legislation in Oregon of particular interest to the 5th Congressional District and reports periodically to the CD 5 Committee
If both the Chair and First Vice Chair are unavailable, presides over CD 5 Committee meetings and carries out the duties of the Chair
Performs other duties as assigned by the Chair
Prepares and keeps the minutes of all CD 5 meetings
Keeps a roster of CD 5 delegates and alternates with phone numbers, mailing addresses, and email addresses
Keeps records of attendance and informs the Chair and county chairs of attendance at each CD 5 meeting
Assists with related duties as directed by the Chair
Section 3 Resignation and recall of officers
An officer may resign his or her position by notifying the Chair (or, if the Chair is resigning, the First Vice Chair) and providing a date upon which the resignation will take effect. An officer may agree to serve until a successor has been elected.
An officer shall be recalled upon motion of 10 members of the CD 5 Committee, representing at least three counties, submitted to an officer of the Committee.
Notice of the recall shall be sent to the officer(s) being recalled within three days of submission of notice of recall to an officer.
An officer notified that he or she is subject to a recall petition is given 14 days to respond to the recall. If the officer chooses to resign, no recall election is held. If the officer does not respond to the notice, those bringing the recall may proceed.
After the 14-day period for response, those moving the recall may schedule a meeting for the recall vote and send notice of the time and place of the meeting by mail or email at least 21 days in advance to the membership of the CD5 Committee and all county chairs within the 5th Congressional District.
The provisional agenda shall include the recall proposal and notice of a possible election of a successor to the vacancy. If the Chair is recalled, the First Vice Chair shall assume the Chair’s duties and a new First Vice Chair shall be elected.
A motion to recall the officer is carried by a majority of all delegates present and voting or a minimum of one-third of the total number of Delegates serving on the CD 5 Committee, whichever is greater.
Article V Meetings
The CD 5 Committee shall meet at least quarterly at a place determined by the Chair. If the Chair fails to call a meeting, the Vice-Chair shall do it.
Each county has a total number of votes equal to its delegates, with alternates for each county voting (as assigned by the delegation) in place of any absent delegates from that county. No proxy or absentee voting is permitted.
A quorum is at least ten voting members from at least three counties.
CD 5 Committee meetings are open to any registered Democrat. By a simple majority, members of the CD 5 Committee may vote to permit non-members to participate in discussion, but not to vote.
Biennial Organizational Meeting
As specified in the DPO Bylaws, Article IX, the biennial Organizational Meeting of the CD 5 Committee is held not later than the end of the first quarter of the year following a General Election. (DPO Bylaws IX.2)
All delegates (and alternates substituting for an absent delegate) may vote for CD 5 officers and representatives to the Standing Committees of the SCC. In addition, all SCC members in attendance who reside in CD 5 may vote for CD 5 representatives to the Standing Committees of the SCC.
The Organizational Meeting shall be held no later than the first quarter of the year following a General Election. Notification of the organizational meeting and the election of members of DPO standing committees shall be provided to all SCC members living in CD 5.
The sitting Chair calls the Organizational Meeting by the end of the year of a General Election. If the sitting Chair fails to call the meeting, the Organizational Meeting is called by the State Chair. (DPO Bylaws IX.2)
At its Organizational Meeting or in its next official meeting, the CD 5 Committee Delegates and Alternates acting as delegates elect representatives to serve on the standing committees of the SCC. (DPO Bylaws IX.3.A)
A quorum consists of at least ten voting members from at least three counties.
Voting shall be by majority vote in a secret ballot. Voting by proxy or absentee ballot is not permitted.
Retiring officers of the CD 5 Committee transfer all property and records to the newly elected CD 5 officers at the Organizational Meeting.
The Organizational Meeting includes the following:
Adoption of a provisional agenda
Election of officers, with a provisional Chair conducting the election of a Chair, after which the Chair or, in his absence, the Vice Chair, conducts the meeting
Election of delegates and alternates to serve on the following State Standing Committees. Any Democrat registered in the 5th Congressional District may be elected to and may serve on no more than one State Standing Committee.
Budget—two delegates, one alternate
Credentials—two delegates, one alternate
Platform and Resolutions—five delegates, two alternates
Rules—three delegates, two alternates
State Fair and Local Events—five delegates, two alternates
Article VI Amendments
Section 1 These Bylaws may be amended at any meeting of the CD 5 Committee. Proposed changes must be circulated to all members by U. S. mail or email at least 21 days prior to the meeting.
Section 2 Revisions to the Bylaws require a quorum and a two-thirds majority vote.